L'Ambassade des Etats Unis recrute 

Announcement Number: Nouakchott-2023-032

Hiring Agency: Embassy Nouakchott

Position Title: Human Resources Assistant (Combined) (Human Resources Assistant)

Open Period: 08/07/2023 - 08/22/2023

Format MM/DD/YYYY

Vacancy Time Zone: GMT

Series/Grade: LE - 0305 7

Salary: Not Specified

Work Schedule: Full-time - 40 hours/weekly

Promotion Potential: LE-7

Duty Location(s): 1 Vacancy in

Nouakchott, MR

Telework Eligible: No

For More Info: HR Section

 4252-2660

NouakchottHR@state.gov

Overview

Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency:

All Interested Applicants / All Sources

Security Clearance Required: Public Trust - Background Investigation

Appointment Type: Permanent

Appointment Type Details: Indefinite subject to successful completion of probationary period

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary: The work schedule for this position is: Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (2 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No

Relocation Expenses Reimbursed: No

Travel Required: Not Required

Duties

Manages or assists with a variety of human resources functions that include Locally Employed (LE) Staff services, Recruitment, as well as American personnel services. Duties may include, but are not limited to preparing personnel actions, performance management, training, supporting recruitment activities, assisting with American personnel services, or awards program.

Overseas Personnel System (OPS): Processes all types of personnel actions, including employment, within range increases, reassignments, extensions, suspensions, leave without pay, grade retentions, resignations, reduction-in-force (RIF), separations, retirements, and correction actions via OPS for all LE Staff.

Manages OPS by entering and revising data as appropriate, including personal information such as marriages, dependents and generates notifications to financial service center when authorized benefits are affected.  Ensures proper documentation supporting changes are provided.

Prepares check-in forms of the newly hired local employees in accordance with post's Standard Operating Procedures and personnel regulations; briefs them about the current personnel policies and practices, local compensation and leave plans and assists them in establishing direct-deposit bank accounts with servicing bank and coordinates them with the Payroll Center.

Prepares annual renewals of Personal Service Agreements (PSAs). Examines personnel action requests for local employees to ensure that all attachments and personnel forms are complete and in compliance with applicable regulations and instructions. Maintains all subject files and Official Personnel Folders (OPFs) for LE Staff at post.

Medical: Processes notifications to medical insurance, pension and local social security program for new and separated LE Staff.  Updates lists of spouses/dependents for medical insurance provider, if appropriate. Basic administration of the health insurance program for LE Staff.  Processes worker’s compensation forms.

Awards: Assists with preparations for semi-annual employee awards program, including but not limited to, preparing nominations for Joint Country Awards Committee (JCAC) review, compiling results, preparing requests for cash awards by Financial Service Center. Prepares for the awards ceremony by printing certificates, drafting the programs, and arranging for refreshments and other logistics.

Training: Maintains post’s training program for LE Staff as per the allocated budget for each fiscal year on courses administered through Foreign Service Institute (FSI) or other various training institutes. Provides assistance with finding relevant courses, schedules and logistical arrangements for workshop participants.  Ensures compliance with post training policy.

Official Residence Expenses (ORE) Staff Service: Assists with processing of Official Residence Expenses (ORE) staff agreements and annual salary increase actions as recommended by the Ambassador/Deputy Chief of Mission/Consul officer. Responds to inquiries from the Front Office concerning ORE performance, attendance, pay and benefits.

Performance Evaluation Program: Prepares required paperwork for supervisors to complete Employee Performance Report (EPR) for their subordinates.  Reviews completed EPRs for adherence to policy.  Prepares Within Range Increase (WRI) actions where appropriate. Refers delinquent EPRs to supervisor for follow up.  Provides basic procedural guidance regarding EPR and performance management.

 Local Social Security program: Basic administration of the Local Social Security program of new hires and separations and ensures payroll deductions for participants are deposited. Ensures employees receive maximum benefit entitlement from the program.

Recruitment and Selection: Drafts vacancy announcements for positions in all agencies. Implements HR/OE Recruitment Policy and ensures that it is applied correctly and equitably for all candidates.

Performs the initial screening of applications for eligibility and qualifications for each advertised vacancy.

Conducts skill tests including language testing. Contacts short-listed candidates to arrange for interviews.

Assists with and attends all interviews, ensuring that all candidates are asked the same questions and are treated equitably.

Arranges for medical clearances and security clearances for selected candidates.

Notifies unsuccessful candidates through ERA.

Basic administration of the local intern program.

Maintains records of all selection actions.  Prepares and publishes statistics on recruitment and retention.

Qualifications and Evaluations

Requirements:

EXPERIENCE: Minimum two (2) years of progressively responsible experience in human resources or administrative field is required.

Education Requirements:

Mandatory: Completion of two (2) years of general college studies is required.

Top of Form

Evaluations:

LANGUAGE:  English level III (Good working knowledge) Reading/Writing/Speaking is required.

French level III (Good working knowledge) Reading/Writing/Speaking is required.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in (insert post and/or country name) may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply: Applicants must complete the following application process to be considered:

• Create an account on the Electronic Recruitment Application (ERA) website via the Embassy website https://mr.usembassy.gov/
• Choose Announcement Number Nouakchott-2023-020 CLO Coordinatorand complete the online application.
• Upload any additional documentation that supports or addresses the requirements listed above (eg. College/university degree, copy of orders/Assignment notification, SF50, DD-214, (if applicable)

All candidates must be able to obtain and hold a Public Trust clearance. 

To apply for this position, click the “Submit Application” button.  For more information on how to apply visit the Mission internet site.

Required Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:
• Residency and/or Work Permit
• Degree (not transcript)
• Degree with transcript
• Language Scores (if available)
• Driver’s License
• Certificate or License

Eligible Family Member Applicants:
• Copy of Sponsor's Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in (insert post and/or country name).

 

Appliquer en soumettant votre candidature sur le lien suivant :

 

https://erajobs.state.gov/dos-era/vacancy/viewVacancyDetail.hms?_ref=ognrrk5rpt0&returnToSearch=true&jnum=51498&orgId=98